1. Purpose of This Policy

The purpose of this cookie and other trackers management policy (hereinafter the "Cookie Policy") is to inform users of the website https://www.hoxbook.com (the "Site") and the application platform https://www.app.hoxbook.com (the "Platform") of how HOXBOOK SAS uses cookies and similar technologies during their browsing.

It complements Hoxbook's General Terms of Use and Privacy Policy, to which you are referred for more information on the processing of personal data.

2. Who is Responsible for Cookies?

The publisher of the Site and the Platform is:

  • HOXBOOK SAS,

  • Simplified joint-stock company (Société par actions simplifiée),

  • registered with the Paris Trade and Companies Register (RCS) under number 849 409 313,

  • with its registered office located at 61 rue de Lyon 75012 Paris.

In connection with the use of Cookies on the Site and the Platform, Hoxbook acts as the data controller for operations involving the reading and writing of information on users' terminals, within the meaning of Article 82 of the French Data Protection Act (loi Informatique et Libertés).

If you have any questions regarding Cookies, you can contact us at:

  • Email: admin@hoxbook.com

  • Postal address: HOXBOOK SAS, 61 rue de Lyon 75012 Paris

3. What is a Cookie?

A cookie (or "tracker") is a small text file that may be stored on your device (computer, smartphone, tablet) when you visit a website or use an application. During its validity period, it allows the device to be recognized and keeps certain information about your browsing or preferences.

The terms "cookies" or "trackers" also cover other technologies with similar purposes (for example: local storage, technical identifiers, etc.), as long as they involve reading or writing information on your device.

4. What Types of Cookies Do We Use and for What Purposes?

The Cookies used on the Site and the Platform can be classified into two main categories:

4.1 Cookies Strictly Necessary for the Operation of the Services

These Cookies are essential for the technical operation of the Site and the Platform and for providing the services you request. In particular, they allow for:

  • authentication and maintenance of your session on the Platform;

  • management of your basic preferences (for example, display language);

  • securing access to accounts and preventing fraudulent or abusive use;

  • proper page display and detection of any technical errors.

These Cookies are exempt from the consent requirement, as they are strictly necessary to provide an online communication service expressly requested by the user, or have the exclusive purpose of enabling or facilitating electronic communication.

Deleting or blocking them may lead to significant malfunctions of the Site or the Platform.

4.2 Audience Measurement and Statistical Cookies (if any)

Subject to your consent, Hoxbook may use audience measurement Cookies to, on an aggregated basis:

  • measure traffic and use of the Site and the Platform (pages viewed, user paths, time spent, technical errors);

  • generate anonymized statistics to improve the quality and user-friendliness of the Services.

When these Cookies do not meet the criteria for consent exemption (for example, if the data is not strictly anonymized or if it is shared with third parties), they are only placed after obtaining your explicit consent via the Cookie banner or management module.

4.3 No Advertising Cookies

As Hoxbook Services are exclusively intended for professional clients, Hoxbook does not, to date, implement Cookies for the purpose of targeted advertising to end consumers.

5. Legal Basis for Cookies

In accordance with Article 82 of the French Data Protection Act, cookie reading and writing operations on your device are based on the following legal grounds:

  • Legitimate interest: for Cookies strictly necessary for the technical operation of the Site, the Platform, security, and the provision of a service you have expressly requested (authentication, session maintenance, security, etc.);

  • Consent: for audience measurement Cookies or other non-strictly necessary Cookies, when they are implemented. Consent must be free, specific, informed, and unambiguous, and you can withdraw it at any time with the same ease as you gave it.

6. Obtaining Your Consent

On your first visit to the Site, and periodically thereafter, a banner or Cookie management module is displayed to inform you of:

  • the existence of Cookies and their main purposes;

  • the option to accept or refuse the placement of non-strictly necessary Cookies;

  • the option to configure your choices by purpose.

Through this banner or module, you have several options:

  • "Accept All": you consent to the placement of all Cookies subject to consent;

  • "Refuse All": no non-strictly necessary Cookies will be placed on your device;

  • "Customize" / "Settings": you choose, purpose by purpose, which Cookies you accept or refuse.

No Cookie subject to consent will be placed until you have expressed a positive choice of acceptance (for example, by clicking on "Accept All" or enabling a specific purpose in the settings module).

Hoxbook keeps track of your choices (acceptance or refusal) for a limited period, so as not to prompt you on every visit, within the limits recommended by supervisory authorities.

7. How to Manage and Delete Cookies?
7.1 Management via the Banner or Settings Module

You can review your choices and modify your Cookie preferences at any time by clicking on the "Cookie Settings" link (or equivalent name) available at the bottom of the Site page, when this feature is available.

This module allows you to:

  • view the categories of Cookies used;

  • withdraw your consent for specific purposes;

  • re-accept Cookies you had previously refused.

7.2 Browser Settings

Most browsers also allow you to configure Cookies through their settings. For example:

  • accept or refuse all Cookies;

  • accept only certain types of Cookies;

  • delete all cookies already stored.

Configuration methods are specific to each browser and are described in its help menu.

Please note: blocking certain Cookies, particularly technical Cookies, may affect the operation of the Site or the Platform and your user experience.

8. Retention Period of Cookies and Associated Information

Cookies are kept on your device for no longer than necessary for the purposes for which they are used and, in any event, within the limits recommended by applicable regulations and supervisory authorities (specifically the CNIL in France).

Generally speaking:

  • strictly necessary Cookies are kept for the period strictly necessary for the operation of the Services (for example, session duration or technically required duration);

  • Cookies subject to consent are kept for a period not exceeding the validity period of the consent, and are then deleted or renewed as appropriate.

Log data and technical metadata associated with Cookies used for security, traceability, and audience measurement are kept for a period reasonably necessary for these purposes, then deleted or, where possible, anonymized, in accordance with the Terms of Service and the GDPR Addendum entered into with business Clients.

9. Link to the Privacy Policy

The use of Cookies may result in the processing of personal data (for example: IP address, login identifiers, browsing data).

For more information on:

  • personal data processing carried out by Hoxbook;

  • the legal bases for processing;

  • your rights (access, rectification, opposition, erasure, etc.);

  • and how to exercise them,

you are invited to consult Hoxbook's Privacy Policy, accessible from the Site and the Platform.

10. Changes to This Cookie Policy

This Cookie Policy may be updated, in particular to take into account:

  • any legislative or regulatory changes;

  • recommendations from supervisory authorities (CNIL, European Data Protection Board, etc.);

  • changes in the Cookies used or the purposes pursued.

Any new version of the Cookie Policy will take effect upon being posted online. We invite you to consult it regularly.